Corporate Finance Assistant - Invoicing and Collections

Overview:
Our finance team is growing and we are currently recruiting for Finance Assistant, focussing primarily on Invoice and Collections. This role will see you taking responsibility of the monthly invoicing processes for selected business units and you will be working with both the Corporate Team and the business to ensure the accuracy of the invoicing and timely collection of outstanding debts.
 
Baringa Partners is a fast growing independent business and technology consultancy. We help businesses run more effectively, reach new markets and navigate industry shifts. We use our industry insights, pragmatism and original thought to help each client improve their business. We are primarily based in London, UK but have offices in USA, Germany, Singapore, Ireland, Australia and UAE. We continue to expand our global footprint, supporting over 550 consultants working around the globe.
 
At Baringa, we recognise the importance of work-life balance and we know that the ‘ideal’ balance will vary from person to person and will change at different stages of our working lives. If you require flexible working, please talk to one of our Recruiters about the flexibility you may need.
 
Baringa believe that diversity is paramount to driving creativity, innovation and value for our clients and for our people. All applications will receive consideration for employment without regard to ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, or social background.
What will you be doing?
Time Recording
  • Ensure the monthly timesheet submissions are completed accurately and on time
  • Complete various administrative tasks to ensure consulting time is entered appropriately
  • Reconcile internal timesheets to client systems
Monthly Billing
  • Prepare invoices and send to project managers for approval on a timely basis including any appropriate attachments
  • Ensure credit notes/write offs are properly authorised
  • Update the Reason Codes against all those items unable to bill
  • Maintain an issue log of anything that deviates from the norm
  • Daily sending of invoices to clients via appropriate methods
  • Escalate issues in a timely manner
  • Perform first stage credit control confirmation of receipted invoice
  • Allocate credit note and invoices if internally generated
  • Aid the credit control function to close out issues timely

Reporting

  • Running daily WIP and Pending and Rejected reports
  • Running the weekly Credit Control chaser reports and distributing


What’s in it for both of us?
Technical Skills & Knowledge
  • Proficient in the use of Excel and Office and previous experience of an accounting package
  • Knowledge of time and expenses systems, invoicing and debt collection
  • Some experience working in a finance function
General
  • Experience of working in a finance function previously
  • Comfortable working with a high volume of transactions and good at prioritisation
  • Strong attentional to detail
  • Good communication skills and the ability to communicate at all levels.
What's in it for both of us?
 
Well it's up to you, Baringa is what you make it...
  • We have had some great achievements this year; winning a top ten spot in the UK for the twelfth successive year by the Great Place to Work Institute. As well as being recognised for our leadership on workplace gender equality by being named in The Times Top 50 Employers for Women 2018
  •  See something that needs improving / fixing? Pro-activity is valued highly; you’ve got the chance to help us improve as a business, from developing new scheduling strategies to reviewing our reporting methods
  • Ability to work closely with senior stakeholders across Baringa