Corporate Executive Assistant

Overview:

Baringa is an independent business and technology consultancy. We help businesses run more effectively, navigate industry shifts and reach new markets. We use our industry insights, ideas and pragmatism to help each client improve their business. Collaboration is central to our strategy and culture ensuring we attract the brightest and the best. And it’s why clients love working with us.

Baringa has gained the reputation it has through our deep industry knowledge, excellent people and genuine partnering approach. The company continues to evolve to meet the demands of clients and to encourage the best consultants to join us. We appreciate that our reputation is hard won but easy to lose, so every project and every person at Baringa is business critical, and we only take on work where we are confident we can deliver exemplary results.

Since our foundation in 2000 we have been forthright in our desire to be deliver outstanding service to our clients, and to be an exceptional place to work. We have a huge focus on our people, not only in attracting them, but engaging and retaining them. Our status as an independent firm means we have a unique culture and in turn that means our people get to work in a place like no other.

We get excited about change. Other than our values (which always stay true), we do nothing today the way we did it 10 years ago, and we will do nothing 10 years from now the way we do it today. Our aim as a business is to change and evolve to meet our clients’ needs – and we want you to do that too.

Our turnover is £130 million and we are rapidly reaching a headcount of 700 people split across five international offices. We are appointing a new Executive Assistant to join our team of professionals in London. Reporting in to the Executive Assistant Team Leader, this person will provide a comprehensive range of Executive Assistance, Business Support and Administration to the Partner Team (Exec).

 

The Corporate Team

Our Corporate Team provides capabilities and services across Finance, IT, HR, Marketing and Operations which enable the firm to deliver its strategic and business goals. The recent appointment of the Partner for Corporate Strategy and Performance signifies a new level of investment in the development and leadership of this team and considerable work is underway to review and transform how the teams operate and perform.

What will you be doing?

The Executive Assistant position is an important part of providing professional executive and administrative support to Baringa. The existing team is known as the ‘go to’ team for most things across the company and have a reputation for being highly organised multi taskers. Knowledge sharing and team work is instrumental to this team and creates a strong team ethos. This is a great opportunity for you to join Baringa and bring professionalism and your ideas to continue to provide exceptional assistance to the Partner team.

Working to a ratio of 1:4 you will be responsible for, but not limited to:

  • Providing full diary management support.
  • Providing support with all travel and logistical arrangements to and from meetings.
  • Liaising with clients to arrange internal and external meetings.
  • Booking meeting rooms & restaurants for internal and external meetings.
  • Organising a variety of Business Unit events (teams/clients).
  • General office support: printing and binding of documents for client meetings; booking meeting rooms.
  • Providing general admin support to the Partners including timesheets and expenses.
  • Supporting the Partners in running/managing the business units – including taking minutes at internal meetings.
  • Executing tasks to support partners where required.

So what are we looking for?

We recruit individuals at all levels based on merit. If you’ve got the skills and experience we are after we would love to talk to you. Here are our key requirements for this role:

  • Solid experience as an Executive/Personal Assistant supporting a minimum of 3 senior level executives for a minimum of 2 years OR Experience as a Team Assistant for a minimum of 4 years with full diary and travel management.
  • Proficient knowledge of MS Outlook, Word, PowerPoint, Excel.
  • Excellent communication skills (written and verbal).
  • Previous experience in Professional Services desirable.
  • Presentable and personable with a proficient attention to detail. Enthusiastic, friendly and helpful, a team player and is solution focused. Has a flexible attitude to work and is able to deal with many different tasks in a day. Possesses a polite telephone manner and a positive, welcoming attitude.
What’s in it for both of us?
What’s in it for you?
 
Baringa believe that diversity is paramount to driving creativity, innovation and value for our clients and for our people. All applications will receive consideration for employment without regard to ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, or social background.

At Baringa, we recognise the importance of work-life balance and we know that the ‘ideal’ balance will vary from person to person and will change at different stages of our working lives. If you require flexible working, please talk to one of our Recruiters about the flexibility you may need.

  • Well, it’s up to you. Baringa is what you make it. 
  • Opportunity to work in a successful team - we pride ourselves on the relationships we hold with stakeholders and candidates alike; proven by our awards in recent years for Best Candidate Experience and Best Recruitment Team 
  • Chance to work at the forefront of Baringa and to be a strong contributor to the overall growth of our business 
  • See something that needs improving / fixing? Pro-activity is valued highly; you’ve got the chance to help us improve as a business, from developing new referral strategies to reviewing our assessment process 
  • We have had some great achievements this year; winning a top ten spot in the UK for the twelfth successive year by the Great Place to Work Institute. As well as being recognised for our leadership on workplace gender equality by being named in The Times Top 50 Employers for Women 2018 
  • Ability to work closely with senior stakeholders across Baringa 
To understand more about our unique culture visit:

https://www.baringa.com/careers/we-are-baringa/

https://www.baringa.com/careers/life-at-baringa/